OPW#1.03b How can I Set up GTD Sorting Buckets?

REVIEW QUIZ #2: We create a system to organize our work by … creating places to park things until they are needed. GTD calls them buckets … I use trays.
The key rule for a parking place is to facilitate single handling… you must be able to instantly drop an item into its parking place from where you are sitting … or you’ll continue to be distracted by it.

The first category of parking places are those where – this is significant – there is nothing that needs to be done with them in the near future.

There are three “No Action Needed Now” parking places:
  • Your trash can – throw it away.
  • Reference – your file cabinet … records you need to keep but will not use on a regular basis, if ever.
  • Your “Someday/Maybe” – a place to park things that are daydreaming, far in the future, or unlikely. (For example, a brochure on clergy trips to the Holy Land – Someday. Maybe.)
Why do these “hide it away” parking places help us to stay focused?
What do you use for “No Action Needed Now” parking places?
  • Trash can and shredder. (I don’t use the shredder very often.)
  • Tray for “File” – when it is convenient. Filing is never urgent and it’s easy to check that tray for something.
  • Tray for “Someday or Pray” – I put things there that require a decision that I am not ready to make.
  • If you are digital, it’s easy to file by scanning and then uploading to Evernote or even a folder on your computer. The Fujitsu ScanSnap IX500 can automatically convert a scan to a PDF file, which allows you to find things by searching for a phrase on a computer. Then you just throw the piece of paper away. This means that you are only using paper files for very important records.

    You’ll need to click on the second picture to get the full view.

ake one item into our hand, ask several focusing questions, and then put that item down where it belongs, organized into its place in our personal organizing system, ready to be taken up later. When we are in organizing mode, we want to stay in organizing mode. 


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NOTE (my response)




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